S Smart Tenders UK Open workspace
Multi-client tender management for bid consultancies

Run every client tender in one controlled workflow.

Give each client a separate Company KB, protected evidence library and tender record, then carry the bid from official notice to requirements, answers, review and final handoff.

Start free 30-day consultancy workspace Inspect a sample client portfolio
No card or setup call. Start with 50 workspace credits.
Fictional portfolio previewClient tender command view
Client evidence isolated
Redbridge Fire Compliance Evidence review 18 days · 2 gaps
Northstar Facilities Group Answer review 26 days · 1 sign-off
CivicBuild Interiors Requirements 9 days · 3 open
Current client tender Housing fire-door inspections
Requirements
14 / 16
Evidence
11 linked
Reviewed
5 / 12
Final handoff blocked2 mandatory accreditations need confirmation
Real documents protected upload and controlled export Human-reviewed AI drafts linked to approved evidence UK public sector official-source opportunity intake
One controlled workflow

Replace the spreadsheet, shared-drive and last-minute scramble.

Smart Tenders keeps the decision, evidence, answers, reviewers and final files connected to the same tender.

  1. 1. ImportBring in an official opportunity or buyer document.
  2. 2. DecideScore bid fit and expose mandatory blockers before work starts.
  3. 3. BuildCreate the response plan, requirements and evidence-backed first drafts.
  4. 4. ReviewAssign owners, close gaps, approve answers and lock the final version.
  5. 5. ExportDownload Word, PDF, ZIP and compliance handoff files for submission.
Interactive consultancy proof

See the client portfolio before you create a workspace.

Each fictional client has its own Company KB, protected evidence documents, opportunities and tender packs. Switch between them to inspect progress and see how incomplete work is stopped before final export.

Redbridge Fire Compliance

Housing fire-door inspection and remedial works

18 days left
Requirements
14 / 16
Evidence
11 linked
Answers reviewed
5 / 12
  1. 1Bid decision complete
  2. 2Requirements mapped
  3. 3Evidence review active
  4. 4Draft review active
  5. 5Export blocked
Final handoff guardTwo mandatory accreditations still need confirmation.

This is fictional product data. No customer, buyer or private tender information is used.

Start free 30-day consultancy workspace Open the full sample pack
Free bid-fit decision brief

Turn an official notice into a one-page bid-fit brief.

Paste a direct Contracts Finder, Find a Tender, Public Contracts Scotland or GOV.UK notice link. Check five practical decision points, download the result, and only open a workspace if the tender deserves more time. No account, card, call or private upload.

Anonymous official-source check

Get a decision before you start the bid.

Use a direct public notice link. Smart Tenders rechecks the public facts and generates a keepable PDF without adding anything to a workspace.

or
Official public procurement metadata only. Buyer portals, credentials, attachments and contact details are not fetched.
Ready Leave with a decision record, even if the answer is no-bid.

See the buyer, deadline and value, complete the private five-question check, then download a one-page PDF with blockers and next actions.

See the actual product

A tender workspace, not another alert inbox.

The walkthrough shows the working route from opportunity intake through bid decision, controlled drafting, review, final lock and export.

Inspect the handoff

See a complete tender pack before sharing your details.

This fictional consultancy sample shows buyer questions, evidence-linked responses, a compliance matrix, reviewer conditions, final lock and the files a bid team receives. It contains no customer or real buyer data.

Synthetic consultancy evaluation sample

Multi-site education facilities services

Bid fit
91 / 100
Responses
3 reviewed sections
Compliance
2 complete · 1 conditional
Handoff
Locked for manual submission
Open sample PDF Download sample ZIP
  1. Requirement ownershipEach buyer requirement has an owner, reviewer and source reference.
  2. Evidence provenanceDraft claims point to approved or confirmation-required evidence.
  3. Review conditionsAn unconfirmed social-value target stays visibly conditional.
  4. Final handoffPDF, DOCX and ZIP outputs retain the reviewer and submission boundary.

Evaluation boundary: fictional data, no bid-win claim, no procurement advice and no buyer-portal submission.

Built around repeat tender work

Useful for one supplier. More valuable across a portfolio.

Bid consultancies

Separate every client tender in one portfolio.

Keep client tender records distinct, reuse approved workspace evidence, monitor progress and hand over review-ready packs without rebuilding your process for every bid.

See the consultancy workflow
Supplier teams

Stop starting every response from zero.

Keep policies, accreditations, case studies and approved answers ready, then assign work and see exactly what still blocks the final handoff.

See the supplier workflow
What the workspace covers

Complete the tender work that happens between discovery and submission.

Opportunity and document intake

Official-source opportunities plus protected PDF, DOCX, XLSX, CSV and ZIP workflows.

Bid/no-bid and compliance

Decision briefs, pass/fail requirements, evidence gaps and requirement-level compliance matrices.

Structured response drafting

Build and review structured answers manually. Provider-backed drafting is shown only when the managed service is configured.

Owners, reviewers and approvals

Role-scoped access, answer ownership, reviewer evidence, final approval and stale-export protection.

Locked response archive

Version history, final assembly, protected downloads and a clear manual submission boundary.

Buyer and renewal intelligence

Source-backed buyer signals, award context and renewal watches without claiming private buyer intent.

Founding workspace pricing

Start small. Pay more only when the workflow earns its place.

Monthly access for new tender work. Create the free workspace first; paid activation is offered only when secure checkout and workspace entitlement delivery are available.

Free workspace only

Paid activation is not currently available. You can still create the free workspace and use the included credits.

Create free workspace

No card is needed to create the free workspace. Monthly founding plans use Stripe checkout and can be cancelled for future renewal. Review terms, cancellation and refund boundaries before checkout.

Trust and boundaries

Your tender evidence stays controlled.

Review the Trust Centre for security controls, service providers, data handling, managed AI, retention, terms and support. For data deletion, access or product questions, contact mark@markhay.net.

Practical buying support

Set up the bid desk with less guesswork.

Smart Tenders helps you control the tender work. When you are choosing the laptop or chair the work happens on, use the independent Top 4 buying routes from UK Shortlists rather than a generic product list.

UK Shortlists may earn from qualifying purchases. That does not alter the editorial role or ranking of a recommendation.

A focused laptop route Compare four laptop roles for a practical work setup A desk-chair route Compare four chair roles for long working days
Useful updates, not another alert feed

Interested, but not ready to create a workspace?

Get concise product updates when the multi-client workspace, evidence controls or consultancy workflow materially improves. Confirm by email, unsubscribe whenever you want, and create a workspace only when there is a live tender worth managing.

Double opt-in is required. This does not create a workspace or start a paid plan.

Use it on a real tender

Test the workflow on one client tender before you commit.

Use a suitable live, recent, public or sanitised tender. No card or call; direct founder support is included during the 30-day evaluation.

Start free 30-day consultancy workspace